Archive for the ‘CPS Budget Info’ Category
The Chicago Public Schools (“CPS”) has quietly posted an updated employee position roster dated August 1, 2011. The employee roster contains employee position numbers, budget categories, job titles, full time equivalents, union affiliations, gross salaries (not including employee benefits), and school or departmental units.
Other files created from the CPS August report:
Aggregate listing of job titles, associated position counts, FTEs, and gross salaries.
Aggregate listing of positions and jobs by CPS unit (schools, areas, citywide, and central office, and etc.).
The CPS position information is displayed and summarized in multiple ways in additional charts posted here.
Note: The CPS employee position roster is dated August 1, 2011 and has a file creation date of 8/26/2011. I do not know yet whether the information in the report is consistent with the published 2012 budget approved by the Chicago Board of Education on August 24, 2011.
Addendum – Files compiled from the November 15, 2010 position roster for comparison:
The Chicago Board of Education meeting agenda for Wednesday, August 24, 2011, is available here. The complete public agenda, including the board reports, is available here. (Note:13MB, PDF – Right click to download)
One the agenda:
- resolution approving annual school budget (RS2)
- updates to school improvement plans for schools on probation (ED2)
- there’s a new magnet school admissions policy (PO2)
- CBOE payments for memberships: Illinois Associated of School Boards ($33,998.80) and National Association of School Board ($14,000) (PR10)
- more grant funds for CPD (PR14)
- revisions to the Chicago Public High School Athletic Association Constitution and Bylaws (PO1 – 22 pages)
- 28 students expelled in July (ED1)
There was a lot of media coverage of the first Chicago Board of Education hearing on the Chicago Public Schools FY 2011-2012 Proposed Budget held on August 10, 2011 at Lane Tech High School on Chicago’s North Side. There was much less coverage of the subsequent two equally well attended hearings held at Westinghouse High School August 11, 2011, on the West Side, and Simeon High School, August 12, 2011, on the South Side. The Chicago Tribune and Substance did cover the August 11, 2011, hearing.
The following note about the Chicago Public Schools (“CPS”) projected fiscal year (“FY”) 2012 budget deficit was previously posted on another website and was current as of May 31, 2011. The website restricts postings to 500 words and did not accommodate additional details or links to original sources provided here.
CPS claims it has a $700 million to over $800 million FY2012 budget deficit.
In February/March presentations, CPS gave four reasons for its deficit projection: ARRA fund loss ($260M), Education Job Funds ($104M), one time funds from reserves ($190M), and cost of living increases ($170M). This added up to $720M+.
The FY2011 CPS Budget projected ARRA funds at $301.9 million. CPS had hoped to receive Race to the Top funds ($55M). These funds are listed in the budget as “ARRA other miscellaneous federal grants.” This line has been reduced to $24 million. If these are real ARRA funds, too, then the deficit attributed to ARRA funds should be raised to about $284M.
CPS appropriated $106M, not $104M, to the Education Jobs fund line. How does CPS account for the extra $2M? CPS reported to the Audit Committee that it used $58.3M for FY11 but retained about $46M for FY2012. So why does CPS include the entire $104 million in the deficit figure instead of just $58.3M?
CPS is losing a fund balance of $190M, carried over from the previous year. But that doesn’t mean CPS has a zero fund balance, now. In November, CPS said it was replenishing its fund balance. In February, the Audit Committee reported the “FY2011 budget to actual remains on track” and “Risks of overspend offset by items with lower than budgeted expenditures.” February 2011, CPS had a General Education Fund (115) available balance of $332M. Last February 2010, CPS had $185M in available balances in this fund (Source: CPS). Several other fund balances are greater this year and one wonders whether CPS has been withholding resources that could have benefited students this school year. Although the amounts in available balances may not be the same thing as the unreserved fund balance, how do we know that the latter is zero?
CPS has projected $170M in cost of living increases plus unspecified potential operational cost increases. Why doesn’t CPS project its operational costs (i.e., new schools/consolidated/closed schools, and etc.)?
If late state payments contribute to the deficit, why doesn’t CPS specifically include this factor in the set of deficit drivers? How much does the state owe?
In addition to reporting dollar amounts for its deficit drivers, CPS should provide the dollar amounts for its deficit reducers, too. The FY2012 Budget Overview lists “Factors that Decrease the Deficit,” but it doesn’t put a dollar amount on any of them. How much is the TIF surplus? CPS said it was worth $90M (November). Catalyst reported it worth $50M (February). What are the bond restructuring benefits?
CPS should produce a financial table with FY2011 inputs (state, federal, local), costs, available balances, and including changes to the original budget against projected FY2012 inputs, costs, and projected carryover.
The fiscal year 2011 Chicago Public Schools (“CPS”) $6.5 billion budget includes an operating budget portion of about $5.28 billion. The reports posted below represent aggregate summaries of fiscal year 2011 CPS operating budget expenditure report data that was provided by the Chicago Public Schools on June 8, 2011. Capital and other funds (i.e., fund numbers greater than 369) are not included.
The expenditure data are summarized in the spreadsheets five ways: by fund, by grant, by account, by program, and by unit (CPS cost center). Definitions for the funds, grants, accounts, programs, and units used in the expenditure reports (also known as “budget inquiry reports”) can be found in Chapter 4 (page 10) of the CPS Local School Council Reference Guide 2010-2012. The LSC guide also includes the definitions for the following expenditure report columns: original budget, current budget, commitments, obligations, expenditures, and funds available (See also the glossary of the CPS FY2011 budget book, pages 413-423).
The amounts in the “Funds Available” column provide some measure of the amount of unencumbered money CPS has near the close of the current school and fiscal year. Some examples:
The fund summary shows that at the beginning of this month, CPS schools had an aggregate total of
- $58,142,888 in unspent Supplemental General State Aid (Fund #225).
- $13,610,005.48 in unspent Federal Title 1 – 2009 Stimulus (ARRA) (Fund #331)
- $39,353,510.64 negative balance in the Workers’ & Unemployment Compensation/Tort Fund (#210).
From the accounts view-
- Of the $83.8 million allocated for textbooks (Account #53305), $31.2 million remains in funds available.
- $43 million is unspent under Professional & Technical Services (#54125)
- There are negative balances in Unemployment Compensation (-$23.8M) and Workers’ Compensation (-$19M) accounts (#57505 and #57605, respectively).
From the grants view-
- New and Expansion School Funding (Grant#005058) moves toward the end of the fiscal year with $11.6 million in funds available out of a current budget of $13.3 million.
- Title 1 NCLB Mandated Parent Involvement ARRA (Grant #430103) retains $957,811.56 of $1,499,307.31 (or 63.9%) in available balances.
- NCLB After School Program ARRA (#430104) retains $1,753,080.32 of $7,142,165.50 (24.5%)
- NCLB Culture of Calm ARRA (#430105) still has $3,578,169.97 of $41,400,064.00 (8.6%)
- Title 1 NCLB Mandated Parent Involvement (#430115) has available $1,753,847.67 of $2,991,704.73 (58.6%)
The program view shows that almost $33 million in Supplemental General State Aid (“SGSA”) carryover from FY2010 was not allocated and remains in program 119021-SGSA Prior Year Allocation.
Tomorrow, August 25, 2010, the Chicago Board of Education is scheduled to adopt the Chicago Public Schools (CPS) Annual School Budget for Fiscal Year 2011 [10-0825-RS2]. A copy of the Proposed CPS FY 2011 Budget is available online here.
CPS hasn’t posted any revisions or updates to the Proposed FY 2011 Budget that incorporate its plan to expend $100 million in additional federal funds to hire additional teachers and maintain high school class sizes at 28 students in core subjects.
Other items on the CBOE meeting agenda:
Additional Learning Opportunities (see also 10-0825-PR8)
10-0825-RS3: Resolution Approving the School Day for Additional
- CPS “will increase the student learning hours in certain Chicago Public Schools by requiring students enrolled in those schools to attend an optional 90 additional minutes per day for five days per week or as otherwise scheduled.”
- The Board plans to implement these additional learning opportunities at up to 15 elementary schools during the 2010-11 school year. The 15 schools are: Hay, Clark, Leland, Ryerson, Gregory, Calhoun North, Smyth, Lawndale, Walsh, Chavez, Woodson South, Burke, Mt Vernon, Fort Dearbon, and Evers.
- “The Board is permitted by Section 34-18.4 of the Illinois School Code to operate before and after-school programs, which must be coordinated by certified teachers but may be staffed by non-certificated personnel.”
DRAFT 10-0825-RS4: Resolution Approving I-Learning for High Schools
- This resolution is to ratify expanding access to “approved online courses for the purpose of offering advanced learning opportunities, enriched learning options and credit recovery courses in order to give Chicago Public Schools students an individualized learning path to meet graduation requirements.” And “the Board will make this program available, based on funding, to all Chicago Public Schools high schools where courses are appropriate and there exists a demonstrated need.”
10-0825-RS5: Resolution Approving the Appointment of the President of the Chicago Multilingual Parents Council to a One-Year Term
- The Chicago Multilingual Parents Council (CMPC) includes “nine (9) parent delegates from the six clusters of the CPS to be elected by the presidents of local school bilingual advisory councils; and for: three (3) at-large parent delegates-, six (6) community delegates from the six CPS clusters; and three (3) at-large bilingual education personnel delegates, to be appointed by the Board.” The names of CMPC members can be found here.
10-0825-RS6: Appoints eight new CPS parent members to fill vacancies on the NCLB Title 1 Parent Involvement Advisory Board.
For the 2010-2011 school year, meetings of the Parent Involvement Advisory Board (PIAB) will be on the following dates and will start at 5:30 p.m.:
September 13, 2010
December 13, 2010
March 8, 2011
May 10, 2011
PIAB meetings are usually held in the Board chambers at the CPS Central Office, 125 S. Clark Street, but that may change for future meetings.
Transfer of Funds
10-0825-EX1: Transfer of Funds
- Office of Language and Culture moves $1000 of General Education Funds from printing to commodities supplies for the World Language Unit
- Citywide Office of Extended Learning Opportunities moves $1,000 General Education Funds to Mason Elementary School for Professional/Tech Services and $1000 for pupil transportation each for the Keep Kids Learning/Fine Arts program at Mason, Ross, and Delano schools.
- Citywide Office of Human Resources moves $1,089,139 Title II Teacher Quality funds to Citywide Education for Staff Development.
- Citywide Office of Science moves $1,132,163 NCLB Title 1 Regular Fund from IDS Textbooks to Citywide Education Miscellaneous Contingencies.
- Citywide Education transfers $3 million NCLB Title 1 Regular Funds to Citywide Transportation Services to pay for FY10 NCLB School Choice/Supplemental Education Services.
- $3,546,600 Federal Title 1- 2009 Stimulus money is transferred from Citywide Education to ECIA Projects for teacher salaries to restore World Language positions.
- $4 million NCLB Title 1 Regular Funds are moved from Citywide Office of Extended Learning Opportunities to Citywide Education to be stored in a contingency fund due to a reduction in community schools.
Four teachers to be approved for sabbatical leave from Steinmetz, Citwide Special Education, Clemente, and Walsh school units.
CBOE to approve charter schools agreements with Catalyst Charter –Circle Rock and Howland Schools
10-0825-ED1: Report on Student Expulsions for July 2010
- 57 children were expelled in July 2010. Between August 1, 2009 through July 31, 2010, CPS expelled 531 schoolchildren. In 2006, CPS expelled 881 schoolchildren, in 2007, CPS expelled 572 children, and in 2008, CPS expelled 815. Last year, 2009, CPS expelled 614 schoolchildren.
10-0825-PR1: Approve Exercising the Final Option to Renew the Agreements With Various Vendors for the Purchase of Janitorial Products
- Up to $3 million for various vendors for janitorial service
- For FY 2011-2013?
10-0825-PR2: Approve Exercising The Final Option To Renew The Agreement With Staples Business Advantage, A Division Of Staples Contract And Commercial, Inc. For The Purchase Of Remanufactured Inkjet And Laser Toner Cartridges And Compatible Inkjet And Laser Toner Cartridges “for use by all schools and departments at a cost for the option period not to exceed $100,000.” September 1, 2010 to August 31, 2011.
Tax Increment Financing -TIFs
10-0825-PR4: Approve Exercising The Second Option To Renew The Agreement With Johnson Research Group For Consulting Services Related To The Modern Schools Across Chicago Program And Other TIF Projects
- “Consultant will focus on preparing detailed financial analyses of available TIF revenues for each TIF district, assessing TIF funding strategies, negotiating financial commitments with the City, reviewing appropriate school sites for TIF eligibility, consulting on written agreements with the City to formalize a revenue stream for funding on the capital improvement program…”etc.
- This consultant is responsible for delivering “monthly project reports, database of TIF revenues and potential revenue opportunities from existing TIF districts, a database of schools in or adjacent to TIFs, an updated funding matrix for the Modern Schools Across Chicago Program, feasibility analyses, and strategic planning documents, all as requested by the Chief Operating Officer.”
- And the outcome of services “will continue to result in revenue for the Capital Improvement Program over the next 1-5 years to help build over 24 new schools, major renovations and additions.” According to Board Report 09-0722-PR7, “the consultant has helped negotiate $750 million in intergovernmental agreements with the City of Chicago to fund new schools from TIF revenues and anticipates negotiating additional funding to complete the Modern Schools Across Chicago program.”
- not to exceed the sum of $250,000
Alternative Learning Opportunities
10-0825-PR7: “Ratifies an agreement with Prologue W.E.B. DuBois Academy to provide Alternative Learning Opportunities Program Services to Area 30 at a cost not to exceed $6,885,807 for fiscal years 2008 through 2011. Services for fiscal years 2008 through 2010 were obtained without prior Board approval.”
- “High quality alternative educational program services for high school students age 17 years and older who have had significant leaves of absence from school or have been involved with the juvenile justice system and have few, if any, high school credits. The program shall be designed to prepare students for graduation from high school and provide a post-secondary path. Vendor will provide a 24 credit requirement program, aligned with Chicago Public Schools graduation requirements. Students’ diplomas will be issued by their home schools.”
- “To date Vendor has received payment in the amount of $4,894,062.00; no further payment shall be made to Vendor prior to the execution of the written agreement.”
- How does CPS pay for services provided since FY 2008, without CBOE approval?
Additional Learning Opportunities Services (not to be confused with Alternative Learning Opportunities) (see also 10-0825-RS3)
DRAFT 10-0825-PR8: “Approve entering into agreements with various vendors for the purchase of additional learning opportunities services for District 299 at an aggregate cost not to exceed $900,000.”
- “The district’s neighborhood schools currently offer only 914 hours of instructional time, which is the lowest urban total in the nation and 20% below the national average for urban districts. This initiative aims to expand instructional time by adding up to ninety minutes of computer-aided instruction to each school day. Students will receive computer-based instruction to build and develop their skills in math and reading. Engaging, web-based software will provide individualized and self-paced instruction at the level of each student.
- The Board will implement this initiative across the District, beginning with a pilot during the 2010-2011 school year.”
- “Vendors shall provide software licenses, training, implementation and technical support to participating schools and supporting central office departments. Vendors were evaluated both on the quality of their proposed software program and on their ability to fully implement their proposed software program.”
- “Vendors shall provide research-based software that users will access online which focuses on conceptual learning in literacy and/or mathematics. The software shall be easily navigable by students and require little adult supervision. The software shall align with appropriate state and/or national standards and provide age-appropriate curricula which is adaptive and regularly tracks student progress.”
“Vendors will be assessed on performance metrics that include, but are not limited to:
- % of students in the top half of Scantron performance (math, reading)
- % of students who meet expected gains on Scantron (math, reading)
- % of students who meet or exceed on ISAT (math, reading)
- % of schools receiving adequate training prior to launch
- % of high priority technology service calls addressed in target timeframes”
DRAFT 10-0825-PR9: Approve Payment to Citadel Information Management for services provided to the Office of the Board for document destruction services at $13,000.
10-0825-PR13: Approve Entering Into Agreements With ISBE-Approved Supplemental Educational Service Providers at an aggregate cost not to exceed $50,000,000.
- There are 64 possible vendors listed.
- “Outcomes: Providers’ services will result in improved overall academic performance and increased achievement on standardized tests, improved student confidence and positive attitude through self-paced progress and achievement.”
See complete agenda for the other items and details.
At its meeting to be held on Wednesday, July 28, 2010, the Chicago Board of Education will consider amending its rules to establish a Finance and Audit Committee.
See report# 10-0728-RU1
Sec 1-10. Finance and Audit Committee. The Finance and Audit Committee shall consist of all members of the Board of Education. The Finance and Audit Committee is authorized to review the status of the Board’s budget and expenditures, reviews the expenses of the Office of the Board, decide all requests for reimbursement of expenses by the President of the Board, receive reports from the Chief Executive Officer or the Chief Financial Officer regarding issues related to the Board’s financial conditions and review the Board’s procurement and expense reimbursement policies and related matters. The Finance and Audit Committee also shall perform other responsibilities as are designated by the Board or the Board President.